Volunteer
Volunteer Policy
Volunteers are greatly needed to make our Baseball/Softball League run! Without volunteers contributing many hours, Chanhassen Baseball/Softball could simply not exist. We appreciate the work that everyone does to help make our children's baseball/softball experience a positive and enjoyable one and making the Chanhassen Baseball/Softball program successful! With this in mind we are entering the third year of our Volunteer Policy. We have made some revisions to hopefully improve the process for everyone involved. To ensure fairness in regards to the volunteer policy and deposit, please remember,
**NO PLAYER WILL EVALUTE WITHOUT A VOLUNTEER CHECK ON FILE - NO EXCEPTION SHALL BE MADE!**
The following positions will be exempted from the volunteer policy.
· All Board Members
· All Age Coordinators
· Umpire Coordinator
· Volunteer Coordinator
· Other key volunteers
The following hours will be applied to the following positions:
Manager/Assistant Coaches
Each team will field 1-rostered manager and 2-assistant coach. Please feel free to have as many rostered coaches on your team that would like to help out but they will not receive any volunteer hours unless pre-approved.
Picture Day Coordinator
Establish the schedule for having the team pictures taken on a particular day in mid-June, communicating that schedule to the families through a flier and webmaster. Be on hand to assist in orchestrating the team pictures.
Evaluation Day
The Baseball/Softball League Volunteer coordinators will assign front of the house positions. The Evaluation Coordinator will assign evaluation or back of the house positions.
Concession
Concessions may be offered at the two central parks utilized by the Association throughout the year, Lake Ann Park and Chanhassen Recreation Center. Lake Ann Park will offer concessions on Opening Day and the mid-season Baseball tournament. On a test basis, concessions will also be offered during regular season play throughout the year. The Chanhassen Recreation Center will offer concessions for the mid-season Softball tournament. On a test basis, concessions will also be offered during regular season play throughout the year.
Opening Day Planning Committee
5 interested Committee members will meet with a designated Board Member to plan Opening Day. The following opportunities will be offered to the membership for volunteer hours.
Concessions
Pitch, Hit and Run
Field maintenance
Parade Coordinator
Midseason Jamboree Planning Committee
5 interested Committee members will meet with a designated Board Member to plan Opening Day. The following opportunities will be offered to the membership for volunteer hours.
Concessions
Field maintenance
League Umpire
Parents will attend a one hour rules session and umpire 2 games. The games cannot be for their child.
League Photographer
This position will take still shots of both Baseball and Softball in all divisions throughout the year. They will also be responsible for Tournament Team and All Star team stills. This is not a team photographer.
Videographer
The position will record a game of the week. They will also be in contact with local cable access to post the game on television.
Equipment
These people will be responsible for pre-season packaging of team equipment, inventory and receipt of equipment. This is a multi-day task and parents can sign up for any of the three jobs for credit.
Uniform Coordinator
Responsible for distributing all uniforms for players and managers, including the regular season, Tournament Team, All-Stars and other post-season teams. This person will also be responsible for collection of uniforms after play is complete.
Team Volunteer Coordinator
Responsible for notifying team of League volunteer opportunities. Tracks and works with League Volunteer Coordinator to post hours volunteered by team.
This is the initial list of League opportunities and not a finished document. There will be additional postings throughout the season. Check back frequently to see if there is an opportunity which interests you. It is the responsibility of every family to fulfill the volunteer hours. The League does not take any responsibility if hours are not met.
Volunteer Deposit Requirement
Volunteer buyouts will be $100 per family. To ensure fairness to all families a volunteer deposit will be required. This will be collected via cash or check. The check will NOT be cashed UNLESS the volunteer hours are not fulfilled. No checks will be cashed until the end of the Baseball/Softball season. Once the volunteer hours are completed, the check will be returned on a monthly basis.
(Policy Approved: Board Vote 2/15/2009)
(Policy Amendment: Board Vote 11/16/2009)